Job Description Job Description A well established and active real estate development and management company is seeking an enthusiastic, conscientious and well-organized Assistant Property Manager who has the ability to work in a fast-paced environment. This position assists the Regional Property Manager with managing the day-to-day operations of a portfolio of residential and commercial properties. The position emphasizes positive response to the concerns of tenants while assisting in protecting and increasing the value of the properties through a proactive maintenance program. RESPONSIBILITIES * Inspect each property on a regular basis to determine the efficiency and effectiveness of all personnel (including third party vendors). * Secure bids for service contracts for assigned properties. Prepare bid specifications, solicit competitive bids and make recommendations regarding contracted services to the Regional Property Manager. * Select vendors and contractors, draft and negotiate service contracts, provide quality control oversight, measure compliance to contractual standards. and liaison as needed between tenants and service providers. * Manage maintenance staff to execute goal completion, initiatives, programs and objectives at their assigned properties. * Assist with facilities management, tenant build-outs and capital improvement projects. * Assist with the administration of tenant leases to ensure compliance with lease provisions * Develop, maintain and coordinate implementation of property manuals within the portfolio. * Develop a tenant relations program as it relates to building operations and maintain a strong working relationship with each tenant. Meet with tenants as frequently as possible to obtain their comments and recommendations to ensure that operations and quality standards are maintained. * Assist with the administration of tenant leases to ensure compliance with lease provisions. * Assist with the collection of tenant rents. * Assist Leasing Agent with expectations of 100% occupancy, including the application process. * Assist brokerage team with leasing as requested. * Maintain current files containing tenant and vendor certificates of insurance, tenant emergency notification information, building life safety security procedures, as-built drawings, building certificates of occupancy, warranty manuals and other records required for the efficient operation and administration of the portfolio. * Update and file all documents for service providers. * Prepare general correspondence and memos. * Assist with AR/AP bookkeeping. * Coordinate legal action, as necessary. EDUCATION & EXPERIENCE * Minimum of 2 to 3 years of property management experience in a residential and/or commercial office environment. * Candidate must have superior computer skills, including Microsoft Word, Excel, Project, etc. * Highly detail-oriented with strong organizational and accuracy skills. * Experience with RealPage property management software a plus. * Must be able to work independently and be self-motivated, while communicating effectively with management. * Candidate must possess excellent verbal and written communication and organizational skills. * Candidate must be resourceful and detail oriented with good analytical skills. * Candidate must be willing to travel.
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