Job Description

Job Summary The Economics Administrative Assistant works collaboratively with faculty, staff, students, and key partners to advance the departmental mission and provides integral administrative support to essential departmental operations. Strong organizational and critical thinking skills, as well as attention to detail, are vital to success in this position. Responsibilities Academic Affairs Assisting with administrative support with faculty affairs lifecycle processes. This includes supporting such tasks as reappointments, promotions/tenure, reviews, leaves, retirements, and separations), ensuring accurate tracking and timely completion of required steps. Supporting the coordination of dossier logistics: request letters (internal/external as applicable), track receipt/status, send reminders, compile materials, create table of contents, and prepare final submission packets for internal review and/or LSA workflows. Oversee visiting scholar processes, including request intake, documentation collection, submission tracking, and onboarding support (arrival timelines, space/access coordination, and required departmental introductions as appropriate). Alumni/Donor Relations and Stewardship Produce donor stewardship letters and acknowledgements for department gifts on a regular basis. Create tailored donor stewardship letters for special gifts, fundraising events/activities, and tribute/memorial gifts. This includes development of internal communications by drafting content, proposing revisions and assisting with sensitive correspondence as needed. Assist in determining marketing and promotional needs; place orders and track inventory. Provide administrative support for MITRE, including assisting the MITRE Director with preparing and disseminating communications and reports, as well as website updates. Coordinate annual meetings and communications for the Economics Leadership Council (ELC). Department Administration and Support Office reception: greeting and answering inquiries and providing information to students, faculty, and staff as directed. Currently serves as backup reception in NQ, but will move to administrative suite reception after building renovations. Create and maintain departmental information files and systems, ensuring integrity and confidentiality of files and information. Assist with data collection and organization for department reports and reviews. Maintain the departmental web pages, faculty pages, and the Portal (intranet) in AEM, ensuring that content is current and accessible. Update departmental and programmatic email groups as assigned. Assist meeting/event coordinator with events, both in planning and on‑site support, including the RSQE Economic Outlook Conference and Department Commencement. Serve as backup departmental contact for facilities issues, reporting and tracking status with LSA Facilities contacts. Provide additional administrative support as needed. Required Qualifications At least 2 years of administrative experience or an equivalent combination of education and experience. Effective professional communication skills. Proficiency in standard office technology with a demonstrated ability to learn new information systems with training and support. Ability to handle confidential and sensitive materials appropriately. Initiative to gather needed information and resources to complete assignments thoroughly and on time. Strong time management and organizational skills, including the ability to prioritize among multiple tasks and meet deadlines. Demonstrated adaptability and interest in supporting a wide range of department processes, including suggesting and implementing improvements to programs and procedures. Desired Qualifications Previous experience in a higher education office environment. Previous experience maintaining and updating website content. Experience with donor and/or alumni engagement. Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, for any reason. Additional Information Standard working hours for this position will be Monday‑Friday. The role is eligible for hybrid modality, with 4 days per week in office and 1 remote. The annual full‑time salary range for this position is $41,500 to $51,700. A higher salary may be possible for well‑qualified applicants. The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third‑party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act. U‑M EEO Statement The University of Michigan is an equal employment opportunity employer. #J-18808-Ljbffr

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